Kaimz Inc. ("Kaimz", "we", "us") is committed to protecting the privacy of individuals whose personal information we collect and process. This policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada's Anti-Spam Legislation (CASL), and Ontario's Personal Health Information Protection Act (PHIPA) where applicable.
Information you provide: When you submit our contact form, apply for a position, or engage our services, we collect your name, email address, organization, and any details you provide. We only collect information that is necessary for the identified purpose.
Automatically collected: Our website stores a single cookie for your theme preference (dark/light mode). We do not use analytics tracking, third-party cookies, advertising pixels, or fingerprinting of any kind.
We use personal information solely for the purposes identified at the time of collection: responding to inquiries, delivering contracted services, processing applications, and sending communications you have consented to. We do not use your information for profiling, automated decision-making, or purposes unrelated to your original inquiry.
We obtain your express consent before collecting personal information via our contact form. You may withdraw consent at any time by contacting privacy@kaimz.org. We will process your withdrawal within 10 business days. Commercial electronic messages are only sent with your express opt-in consent, as required by CASL.
We do not sell, rent, trade, or disclose personal information to third parties for marketing purposes. Information may be shared only with: service providers who process data on our behalf under strict confidentiality agreements, or as required by Canadian law or court order.
We retain personal information only as long as necessary to fulfill the purpose for which it was collected, or as required by law. Contact form submissions are retained for 24 months. Client engagement data is retained for 7 years per regulatory requirements. You may request deletion at any time.
We protect personal information with measures appropriate to its sensitivity, including: AES-256 encryption at rest, TLS 1.3 encryption in transit, role-based access controls, and 24/7 security monitoring of our own infrastructure.
You have the right to: access your personal information held by Kaimz, request correction of inaccurate information, withdraw consent for future collection, file a complaint with the Office of the Privacy Commissioner of Canada. We respond to all access requests within 30 calendar days.
Where Kaimz processes personal health information on behalf of healthcare clients in Ontario, we act as an agent under PHIPA. Health information is handled with additional safeguards including audit logging, minimum necessary access, and breach notification within 24 hours as required by PHIPA regulations.
Our services are not directed at individuals under 18. We do not knowingly collect information from minors.
We may update this policy periodically. Material changes will be posted on this page with an updated effective date.
Privacy Officer: privacy@kaimz.org
Kaimz Inc. · Corp. No. 15709873 · Federal Corporation · Canada
Office of the Privacy Commissioner of Canada: priv.gc.ca